Accounts Receivable Report

The Accounts Receivable Reports provide information regarding people that owe money to your organization. The accounts that will appear on this report have been originally set up in the Accounts Receivable sub ledger of the Assets in the Chart of Accounts. Also, the information that appears on the reports is dependent on whatever Accounts Receivable transactions have been processed using the Invoice Accounts Receivable and Collect Accounts Receivable screens.

Note:
The features that allow you to run the Accounts Receivable Reports will only be available to you if your organization has successfully registered the Licensing key that provides access to the Accounts Receivable portion of Church Windows Accounting.

To view or print the Accounts Receivable Report:


  1. Click Reports/Export in the Button Bar at the top of the screen.
  2. Click the Worksheets button and a menu will show the option for Accounts Receivable.
  3. Click the Accounts Receivable option.



  4. Accounting Year —
    Choose the desired year from the dropdown box.
  5. Report Type:
    • Accounts Receivable List —
      Shows a complete list of Accounts Receivable Clients and their balances. If you place a checkmark checkmark in the Show Unpaid Invoices box, the list will also show the invoices. If you place a checkmark checkmark in the Include Clients With Zero Balance box, the list will show invoices for clients that owe $0.00 to your organization.
    • Aging Report —
      Shows how much time has passed since the due date of invoices that have not yet been collected.
    • Show Invoices Due By —
      Shows all the invoices due by the specific date. Specify the date by clicking the dropdown box next to this option and selecting the date.
    • Accounts Receivable Journal —
      Shows all transactions that have been recorded for a specific client. Specify the client by clicking the name from the dropdown box.

      Note:
      On the Accounts Receivable Invoices screen, a field called Due Date allows you to specify a date by which a collection for the invoice is due to your organization. If no date was entered in the Due Date field, the invoice will not appear on the reports shown on both the Aging Report and Show Payments Due By selections. To show these invoices, you must choose either the Accounts Receivable List, or the Accounts Receivable Journal and the additional options that are specific to the invoice(s) for which you are searching.

  6. Choose any of the following tabs to apply additional settings:


    7. Columns / Fields tab

    Check the Visible Columns list on the to see which columns are set to display.

    Fonts tab

    Change the size and style of the font that prints on the report.

 

Once you have made all of your selections, click Print to view a Print Preview and then proceed in sending the file to your printer. You can also Export most reports and/or Send via Email as a file to be used outside of Church Windows.